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Task and todo lists Essential ​

Create todo lists and manage your tasks in Notesnook with ease using task lists. A task list lives inside a note, so your checklist sits alongside the notes that explain it — and it is encrypted like everything else.

Task lists are part of the Essential plan and above. On the free plan you can still use a simple checklist: type [] inside an existing bullet list, or pick Checklist from the toolbar.

Add a task list to a note ​

  1. Place the cursor on an empty line.
  2. Click the + (Insert) button in the toolbar.
  3. Choose Task list.

You can also press Ctrl+Shift+T, or type [] on an empty line if you have Markdown shortcuts turned on.

Track your progress ​

Every task list carries a header showing how many of its items are done, with a progress bar that fills as you check things off. Checking a parent task checks all of its subtasks, and clearing the last subtask unchecks the parent.

Adding a title to the task list ​

When you add a task list to a note, a header is added on top of each task list. You can add a title to the task list.

A task list in the editor with a title typed into its header and a progress bar beneath it

Sort completed tasks in task list ​

Sort completed tasks to the bottom of the list with the Sort completed tasks button in the task list header.

Clear completed tasks from task list ​

Remove every completed item at once with the Clear completed tasks button in the task list header.

Moving task items with drag and drop ​

You can move task items and change the order by drag and drop using the drag handle at the start of each task item.

Dragging a task by the handle at the start of the row to reorder it within the list

Adding a subtask to a parent task ​

Notesnook supports unlimited subtasks under a single task item.

  1. Move selection to the end of the parent task item
  2. Press Enter to create a new task item
  3. Press Tab to indent it into a sub task

Subtasks support the following features:

  1. Completing a parent task will automatically complete all the sub tasks and vice versa.
  2. You can select multiple sub tasks & mark them as completed/uncompleted together

Make a task list read-only ​

Once a list is final, you can lock it against accidental edits with the Make task list readonly button in the task list header — useful for a checklist you follow but don't change, like a packing list or a release checklist. The setting applies to nested task lists too, and you toggle it back off from the same button.